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Adding Headers/Footers with Acrobat Standard v11 – Adobe Support Community – – Video Tutorial

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Acrobat lets you add a header and footer throughout a PDF. Headers and footers can include a date, automatic page numbering, Bates numbers for legal documents, or the title and author. You can add headers and footers to one or more PDFs. You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even-numbered pages.

When adding Bates numbering, you can set the number of digits, the starting number, and the prefix or suffix to be appended to each Bates number. You can define and save your headers and footers to reuse them later, or you can simply apply a header and footer and forget it. After applying a header and footer, you can edit, replace, or delete it in the PDF.

Note: Formatting and other related options are displayed in the right-hand pane. As needed, specify the Font and Margin values. The text properties apply to all header and footer entries that are part of this setting definition. You cannot apply different settings to individual header or footer text boxes within the same session in the Add Header And Footer dialog box.

Type the text in any of the header and footer text boxes. To insert page numbers or the current date, click in a box and then click the corresponding buttons. Note: You can combine text with dates and page numbers.

You can also add several lines of text to an entry. To specify the pages on which the header and footer appear, click Page Range Options. Then specify a page range and choose a Subset option, as needed. Optional To save these header and footer settings for future use, click Save Settings at the top of the dialog box.

Then in the Output Options dialog box, specify your folder and filename preferences, and click OK. In the dialog box, click Add Files , choose Add Files , then select the files. Note: You can also add files or folders by dragging them into the dialog box. Follow steps 4 through 8 in the procedure for adding headers and footers with an open document. When you have finished setting up your headers and footers, click OK.

In the Output Options dialog box, specify your folder and filename preferences and click OK. Bates numbering is a method of indexing legal documents for easy identification and retrieval. Each page of each document is assigned a unique Bates number that also indicates its relationship to other Bates-numbered documents. Bates numbers appear as headers or footers on the pages of each PDF in the batch.

The Bates identifier is referred to as a number, but it can include an alphanumeric prefix and suffix. The prefix and suffix can make it easier to recognize the central subject matter of the files. Note: Bates numbering is unavailable for protected or encrypted files and some forms. Then select the files or folder. If any files are password-protected, one or more messages appear, in which you must enter the correct password.

To specify a target folder for output files and filename preferences, click Output Options. Specify the options as needed, and then click OK.

Once you have added and arranged the files as needed, click OK. Then, in the Add Header And Footer dialog box, click to place the insertion point in the appropriate box. Click Insert Bates Number. Then enter the following:. Note: For court cases involving large numbers of pages, enter a higher value in Number Of Digits. Do not use the character in the Prefix or Suffix text. Click OK and then make any other changes to the settings, as you would for any other header and footer.

Follow the procedure described in the previous topic to start the Bates numbering process, selecting the files to add to the series. Enter the Suffix and Prefix text that matches the rest of the series. For example, to find a specific document when you know its Bates number, type in the complete number as the search text. To find any documents in a Bates number series, type in a distinctive portion of the Bates series, such as the prefix or suffix. Click Browse For Location and specify the location.

You can prefix or suffix a filename with the Bates number. To add the Bates number to a filename, do the following:. Legal Notices Online Privacy Policy. Adobe Acrobat User Guide.

Select an article: Select an article:. On this page Headers, footers, and Bates numbering Add headers and footers, with an open document Add headers and footers, with no document open Windows only Update the headers and footers Add another header and footer Replace all headers and footers Remove all headers and footers Add a Bates numbering header or footer Acrobat Pro.

Headers, footers, and Bates numbering. Add headers and footers, with an open document. Open the PDF file to which you want to add the header and footer.

The Edit PDF toolset is displayed in the secondary toolbar. Add headers and footers, with no document open Windows only. Update the headers and footers. Updating applies to the most recently added header and footer set. Open the PDF file containing header and footer. Change the settings as needed. Add another header and footer.

The preview shows any existing headers and footers. Type text in the header and footer text boxes to add more headers and footers. As you type, the preview updates the appearance of the complete headers and footers on the page. Select new formatting options, as preferred, again noticing the updating in the preview. Replace all headers and footers. Specify the settings, as needed. Remove all headers and footers.

Do one of the following:. In the dialog box, click Add Files , choose Add Files , and select the files. Click OK , and then in the Output Options dialog box, specify your folder and filename preferences. Add a Bates numbering header or footer Acrobat Pro. Add Bates numbering. As needed, do any of the following in the list of files:. To change the order in which Bates numbers are assigned, select a file, then drag it or click Move Up or Move Down. To sort the list, click a column name.

Click again to sort in reverse order. In Number Of Digits , specify how many digits make up the Bates number, entering any number from 3 through The default number is 6, which produces Bates numbers such as , , and so on.

The default is 1. In Prefix , type any text to appear before the Bates number. In Suffix , type any text to appear after the Bates number. Add more documents to a Bates numbering series. Before you begin, be sure that you know the last applied Bates number in the series. Finish changing the settings, and then click OK. Search for Bates-numbered PDFs.

In the search word or phrase text field, enter all or part of the Bates number. Click Search. Add Bates number to existing file names. Open a PDF in Acrobat. In the Bates Numbering dialog box, click Output Options. Click OK. Remove Bates numbering. Open the PDF file containing bate numbers.



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